Overview

Whiteboard BD respects your privacy and is committed to handling personal information responsibly and transparently.

This Privacy Policy applies to information collected through whiteboardhq.com, our contact forms, business communications and other interactions that refer to this policy.

In this policy, “Whiteboard BD,” “we,” “us” and “our” refer to:

Where applicable, this organization is the controller or business responsible for the personal information described in this policy.

Information We Collect

Information You Provide

We may collect information that you voluntarily provide when you contact us, request a consultation, submit a form, communicate with our team or inquire about our services.

• Name and professional title.
• Email address and telephone number.
• Company or organization name.
• Business location and industry.
• Marketing goals, project requirements and service interests.
• Information included in messages or uploaded documents.
• Communication preferences.

Business and Client Information

If you become a client, we may collect information necessary to prepare proposals, coordinate campaigns, manage projects, provide services, process payments and maintain business records.

Information Collected Automatically

When you use our website, servers and analytics technologies may automatically collect certain technical information, including:

• Internet Protocol address.
• Browser and device type.
• Operating system.
• Pages visited and time spent on the website.
• Referring website or search source.
• Approximate geographic location derived from an IP address.
• Date, time and general website interaction data.

Recruitment Information

If you contact Whiteboard BD about employment or collaboration, we may collect your résumé, work history, professional skills, portfolio, availability and other information you choose to provide.

Sources of Personal Information

We may receive personal information:

• Directly from you.
• From your company or authorized representatives.
• Through our website and contact forms.
• From analytics, security and website hosting providers.
• From publicly available business sources.
• From partners or referrals where legally permitted.

How We Use Personal Information

Whiteboard BD may use personal information to:

• Respond to inquiries and consultation requests.
• Understand your business and marketing objectives.
• Prepare proposals, estimates and service recommendations.
• Provide strategic marketing and campaign services.
• Coordinate brand representation and event promotions.
• Deliver sales training and market expansion support.
• Manage client relationships and project communications.
• Operate, maintain and improve our website.
• Analyze website traffic and content performance.
• Protect our website against fraud, misuse and security threats.
• Comply with accounting, legal and regulatory obligations.
• Establish, exercise or defend legal claims.

We may send marketing communications when you have requested them, consented to receive them or when otherwise permitted by applicable law. You may unsubscribe using the instructions included in those communications.

Legal Bases for Processing

Where laws such as the GDPR or UK GDPR apply, we may process personal information under one or more of the following legal bases:

• Consent: when you have clearly agreed to a specific use.
• Contract: when processing is needed to provide requested services or take steps before entering an agreement.
• Legitimate interests: when necessary to operate and improve our business without overriding your rights.
• Legal obligation: when processing is required to comply with applicable law.

Cookies and Analytics

Our website may use cookies, pixels, local storage and similar technologies to operate correctly, remember preferences, improve security and understand how visitors use the website.

Types of Cookies

Whiteboard BD may use Google Analytics, Google Site Kit or similar measurement services when enabled. These providers may process device and usage information according to their own policies.

You can manage cookies through the consent banner, where available, and through your browser settings. Disabling essential cookies may affect website functionality.

How We Share Information

We may disclose personal information to service providers and partners that support our operations, including:

• Website hosting and infrastructure providers.
• Email and business communication services.
• Website analytics and performance providers.
• Contact-form and customer-management platforms.
• Payment, accounting and invoicing providers.
• Professional advisers, including legal and accounting advisers.
• Campaign partners or contractors working on an authorized project.

These parties are permitted to use personal information only for authorized purposes and subject to applicable contractual or legal obligations.

We may also disclose information when reasonably necessary to comply with law, respond to legal requests, protect rights and safety, investigate misuse or support a merger, acquisition or business transfer.

Sale or Sharing of Personal Information

Whiteboard BD does not sell personal information in exchange for money.

Certain analytics or advertising technologies may be classified as “sharing,” “targeted advertising” or a similar activity under some United States privacy laws. Where these laws apply, eligible users may request to opt out of such processing.

We do not knowingly sell or share the personal information of individuals under 16 years of age.

Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this policy, including:

• Responding to your inquiry.
• Providing and documenting services.
• Maintaining appropriate business and tax records.
• Resolving disputes and enforcing agreements.
• Meeting legal, regulatory and security requirements.

Retention periods vary depending on the type of information, the nature of the relationship and applicable legal requirements. Information that is no longer required will be deleted, anonymized or securely archived.

Data Security

We use reasonable administrative, organizational and technical measures designed to protect personal information against unauthorized access, alteration, loss, disclosure or misuse.

No internet transmission or storage system can be guaranteed to be completely secure. You should avoid sending confidential, financial or sensitive personal information through general website contact forms unless specifically requested through an approved secure method.

International Data Transfers

Whiteboard BD and some of its service providers may process information in the United States or other countries. These locations may have data-protection laws that differ from those in your country.

Where required, we use legally recognized safeguards for international transfers, such as contractual protections or other approved transfer mechanisms.

Your Privacy Rights

Depending on your location and subject to applicable law, you may have the right to:

• Request access to personal information held about you.
• Request correction of inaccurate information.
• Request deletion of personal information.
• Restrict or object to certain processing.
• Withdraw consent where processing relies on consent.
• Request a portable copy of certain information.
• Opt out of targeted advertising, sale or sharing.
• Appeal the denial of an eligible privacy request.
• Submit a complaint to an appropriate supervisory authority.

To exercise an applicable right, contact us using the information at the end of this policy. We may need to verify your identity before completing the request.

We will not unlawfully discriminate against you for exercising a privacy right.

United States State Privacy Rights

Residents of California and certain other United States states may have additional rights when the relevant privacy law applies to Whiteboard BD.

These rights may include requests to:

• Know the categories of information collected and used.
• Access specific personal information.
• Correct or delete information.
• Know the categories of third parties receiving information.
• Opt out of sale, sharing or targeted advertising.
• Limit certain uses of sensitive personal information.

An authorized agent may submit a request where permitted by law. We may request documentation confirming the agent’s authority and may separately verify the consumer’s identity.

Whiteboard BD will honor legally recognized browser-based opt-out signals where required and technically applicable.

Children’s Privacy

This website and our professional marketing services are intended for businesses and are not directed to children under 13.

We do not knowingly collect personal information from children under 13. If you believe a child has provided information through the website, contact us so that we can review and delete it where appropriate.

Third-Party Websites

Our website may link to third-party websites, social networks, platforms or services. Whiteboard BD does not control their privacy practices and is not responsible for their content or handling of personal information.

We encourage visitors to review the privacy notice of each third-party service they use.

Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our services, technology, practices or legal obligations.

The revised version will be published on this page with an updated “Last updated” date. Material changes may also be communicated by other reasonable methods where required.